Download the free Seat Planner spreadsheet from our download page. Currently, The Seat Planner works best on windows but we are working on optimising the experience on mac. Please email us if you encounter any issues with the download.
Open the spreadsheet in Microsoft excel, making sure to enable macro's upon opening.
Enter the number of guests and either the number of guests per table or the number of tables. The Seat Planner will then automatically determine the omitted and assign extra guests to a smaller table. (2 extra guests will be added to a table to make one large table)
Complete the form with guest names and each of their 3 preferences using the drop down lists.
When you are ready, click the 'find a seat plan button' (Full version) or the 'Request A Plan' button (Request a plan version) to automatically get your completed seating plan for free.
In the Visual Plan tab you can easily add guests to table from the guest list or swap guests around. Simply toggle the amend/view button to 'amend', click a guest then click another, these guests will now be swapped. The view setting allows users to click guests to get guest info, but does not move guests around.
If you were impressed with the service please donate to help us make The Seat Planner even better! Don't hesitate to send us an email with feedback or issues.